Effective Date: July 21, 2025

Piefect Inc. (“Piefect,” “we,” “our,” or “us”) values your privacy. This Privacy Policy explains how we collect, use, share, and protect your information when you use the Piefect mobile and web-based application (the “Service”). By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy. This policy is designed for global rollout and complies with the General Data Protection Regulation (GDPR/UK GDPR), the California Consumer Privacy Act (CCPA/CPRA), and other international privacy frameworks.

1. Definitions

- “Account” means a unique account created for you to access our Service.

- “Company” refers to Piefect Inc., headquartered in Los Angeles, California, United States.

- “Cookies” are small files placed on your device to collect standard internet log information and visitor behavior information.

- “Device” means any device that can access the Service, such as a computer, smartphone, or tablet.

- “Personal Data” means any information relating to an identified or identifiable natural person.

- “Service” refers to the Piefect mobile and web-based application.

- “Service Provider” means any third party that processes data on behalf of Piefect Inc., including hosting, analytics, and payment processors.

- “Usage Data” means data collected automatically, such as device identifiers, IP addresses, browser types, session length, and interactions.

- “You” refers to the individual using the Service, or the company or other entity on whose behalf the Service is used.

2. Information We Collect

We may collect the following categories of information when you use our Service:

- Account Information: name, email, password, and optional profile information.

- Expense Data: shared costs, group allocations, and related expense details.

- Receipt Scans: images and OCR-extracted data from uploaded receipts.

- Usage Data: IP addresses, device type, operating system, browser, app interactions, and diagnostic data.

- Payment Data: limited information processed by third-party payment providers (Piefect does not store full payment card details).

- Communications: customer support requests, feedback, and inquiries.

3. Tracking Technologies and Cookies

We use cookies, pixels, and similar technologies to track activity and store information. These may include:

- Necessary Cookies: required for authentication and secure operation of the Service.

- Functionality Cookies: remember preferences such as login details or language.

- Performance Cookies: track usage statistics and measure effectiveness of features.

- Advertising Cookies: (if applicable) used to deliver relevant marketing messages.

- Web Beacons and Pixels: small graphic files used to monitor usage and engagement.

You can refuse or manage cookies through your browser settings. Note that disabling cookies may limit functionality of the Service.

4. How We Use Your Data

- Provide and maintain the Service.

- Facilitate expense management, receipt scanning, and payment settlement features.

- Communicate important service updates, security alerts, or marketing messages (with consent).

- Improve functionality through analytics and aggregated data analysis.

- Ensure fraud prevention, account security, and compliance with applicable laws.

- Support customer service and technical inquiries.

5. Disclosure of Your Information

- With Service Providers: for hosting, payment, analytics, and related services.

- With Other Users: expenses and balances are visible to invited participants.

- For Legal Compliance: when required by law, subpoena, or regulatory authorities.

- For Business Transactions: if Piefect is involved in a merger, acquisition, or sale.

- With Affiliates and Business Partners: under confidentiality and data protection obligations.

- With Your Consent: for purposes outside of this Policy.

6. International Data Transfers

Your information may be transferred to and stored on servers located in the United States. For EU/EEA/UK residents, transfers are safeguarded through Standard Contractual Clauses (SCCs) or other lawful mechanisms.

7. Data Retention

We will retain your Personal Data only as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce agreements. Afterward, we will delete or anonymize your data.

8. Security of Your Data

We implement administrative, technical, and physical safeguards to protect your Personal Data. However, no method of storage or transmission over the Internet is fully secure, and we cannot guarantee absolute security.

9. Your Rights

Depending on your location, you may have the following rights:

- EU/EEA/UK (GDPR/UK GDPR): rights to access, correct, delete, restrict, or object to processing; data portability; withdraw consent; and lodge a complaint with a supervisory authority.

- California Residents (CCPA/CPRA): rights to know, access, delete, opt out of sale/sharing (Piefect does not sell data), and non-discrimination.

- Other Regions: rights as granted by applicable local privacy laws.

10. Third-Party Links

Our Service may contain links to third-party websites and services. We are not responsible for their practices. We encourage you to review third-party privacy policies before providing personal information.

11. Changes to this Privacy Policy

We may update this Privacy Policy periodically. Updates will be effective upon posting with a revised Effective Date. We may notify you of significant changes via email, in-app notifications, or website announcements.

12. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us at:

Piefect Inc.
Website: www.piefect.com
Email: office@piefect.com
Address: Los Angeles, California

EU/UK Representative: (to be appointed)
Data Protection Officer: dpo@piefect.com